Example of Full-Time Agreement

The following agreement is made between:

(Name of owner)

Owner of Eco-Conscious Childcare

Address, Telephone Email Address

and

Parent(s) Name(s):

For the care of:

Home Address:

Telephone:

GENERAL OPERATIONS AND FINANCIAL TERMS

  • The Eco-Conscious Childcare is a privately owned and operated childcare and is not licensed by the Government of Ontario. 


  • The Daycare hours are 8:30 a.m. to 4:45 p.m., Monday through Friday and Tuesday through Friday every second week.

  • Payment is by enrollment, meaning the daily fee must be paid whether the child is in attendance or not. This includes:

  • Children’s sick days, absences and appointments

  • Time required to comply with Ottawa Public Health’s, the Ontario Ministry of Education’s Covid-19 Health Regulations and the Eco-Conscious Childcare’s Covid-19 Protocol when the child exhibits Covid-19 specific symptoms

  • School breaks

  • Parents’ holidays and days off

  • Statutory and Caregiver’s holidays

  • The Daycare fees are as follow:

  • The daily fee of $___ is applied for a child (age) attending full-time, Monday through Friday alternating every two (2) weeks with Tuesday through Friday

  • The total annual fee is $__________ based on ____ days of care.

  • Due to legal and insurance policies, childcare services cannot be provided without the signature(s) of this legal agreement and the Covid-19 Waiver.

SIGNATURES

This Child Care Agreement is in effect the date it is signed by the Parent(s) and the Caregiver. It is an ongoing agreement and will be terminated and renewed should any changes be required. We, the undersigned have read, understand and agree to the terms and conditions specified in this Child Care Agreement.

COVID-19 NOTICE OF RISK AND WAIVER

With community transmission of COVID-19 in Ottawa, there is a risk that transmission from both symptomatic and asymptomatic persons may occur. While measures to attempt to control these risks may be implemented in a home childcare setting, it is important that parents are made aware of, and understand, the risks.

Please see the Notice of Risk below:

When children from multiple families attend a single home childcare, there is an increased risk of the COVID-19 virus coming into the home childcare. Children who are infected with the COVID-19 virus are more likely than adults to have very mild infections or to have no symptoms at all, but these children can still transmit the infection to other children and to adults in the home childcare. This means that children can bring home an infection acquired in the home childcare and put other persons at risk.

This home childcare has both the Ottawa Public Health and the Ontario Ministry’s screening processes to help detect infections when there are symptoms; however, this screening process will not detect infected children or adults who do not have symptoms at the time of screening.

The risk of serious COVID-19 infection increases with age, which older childcare providers should consider in terms of the risk to themselves personally, particularly if working in home childcare settings with children from multiple families.

Signatures

By signing this Notice of Risk and Waiver, parent(s) accept all risks as noted above:

AGREEMENT DETAILS

Hours

The Daycare is opened five (5) days per week; Monday through Friday alternating every two (2) weeks with four (4) days per week; Tuesday through Friday. The Daycare hours are 8:30 a.m. to 4:45 p.m. sharp. Parents are asked to respect these hours and to have an alternative person available to pick-up their child in the event they are unable to meet the 4:45 p.m. closing time. Parents are asked to notify the caregiver if the child will be arriving later than 9:00 a.m.

Fees and Payment

  • The agreement fee is $______ and is to be paid monthly on the first (1) of each month. Email money transfers to _______________ are required on the 1stof the month. The monthly amount varies monthly and is attached in the Personalized Calendar. This agreement consists ___ daycare days starting on ____________ and ending on ____________.

  • A fee of $10.00 per day or part thereof will be charged for a late payment and repeated late payments could result in the termination of this agreement.

Deposit

A four (4) week deposit, in the sum of $________ payable by cheque made in the name of ___________ or by Email Money Transfer to _________________ is required upon the signing of this agreement. It is a holding fee and a guarantee of the child’s place in Daycare. If the agreement is cancelled before care begins, the full deposit will be retained. Otherwise, it will be applied towards the last weeks of childcare.

Tax Receipt

Tax receipt will be issued by February 28thfor the previous taxation year.

Daycare Closures and Leave

  • The below dates will be confirmed by January 31, 2018.

  • The Childcare is closed ‘without pay’ on days highlighted in red on the Personalized Childcare Calendar. Those days are reflected in the agreement fee as a reduction from the total agreement fee.

  • April 7-9, August 11-14, August 17-21, December 29-31

  • The Childcare is closed ‘with pay’ on days highlighted in purple on the Personalized Childcare Calendar.

  • January 2-3, March 30-31, April 1-3, August 4-7, December 21-24

  • The Childcare is closed on the following Statutory Holidays highlighted in green on the Personalized Childcare Calendar.

  • New Years Day, Family Day, Good Friday, Easter Monday, Victoria Day, Canada Day, Labour Day, Thanksgiving Monday, Remembrance Day, Christmas Day and Boxing Day. If any of the above holidays fall on a weekend day(s), the Daycare will be closed the week day(s) immediately proceeding or following that weekend in lieu of the holiday.

  • The Caregiver is entitled to ten (10) days of Personal Leave ‘with pay’ per daycare year. Although unlikely, parents will be reimbursed for any additional days the Daycare remains closed. Parents are asked to have alternate care arrangements in place in the event that short notice of a closure is given due to a family emergency or caregiver illness. The Daycare is not responsible for any replacement costs incurred. Any unused days will not be carried over to the next Daycare year.

Consent for Alternate Care

At times and at no extra cost for the parent(s), a person who the parent(s) have signed a Alternate Care Contract with, may be called-in to run the Daycare in the Caregiver’s absence (emergencies, appointments). Unless instructed otherwise, the Caregiver will advise the parent(s) when such situation arises. The previously signing the ‘Consent for Alternate Care Form’, the parent(s) give permission for the Caregiver to provide alternate care by a person who the parent(s) have signed an Alternate Care Contract with, on occasional days or part thereof. If the parent(s) choses not to sign the form and the contract with the alternate care person of the Caregiver’s choice, they will be required to alter drop-off and pick-up time.

Parents’ Holidays, Children’s Sick Days, Absences and Appointments

Since payment is by enrolment, the daily fee is incurred when parents choose to keep their child at home or are away at times other than when the Daycare is closed. Parents are asked to give the Caregiver two (2) weeks notice regarding holiday plans so that adjustments can be made to the activity schedule if necessary. The daily fee is also incurred when the child is at home due to illness, absent from the daycare, away for appointments or on school breaks.

Drug Administration and Medications

  • The Caregiver does not administer any non-prescription drugs (Tylenol, Advil, Cough Syrup, Homeopathic equivalent etc…) without a signed letter by a doctor or homeopath.

  • A written permission is required in order to administer prescription drugs during the Daycare day, see Medical Permission Form. Please ensure that all prescription medications are in their original labeled containers.

Notifications

  • Please notify the Caregiver if the child has been ill since its last day in Daycare. This includes rashes, bumps, scratches and bruises.

Termination of Agreement

  • The parent(s) will give the Caregiver six (6) full weeks written notice regarding their intent to terminate this agreement and the initial deposit received at contract signing will be applied towards this period whether the child is in attendance or not.

  • The Caregiver will give the parent(s) four (4) full weeks written notice regarding the Caregiver’s intent to terminate this agreement, unless there are extenuating circumstances demanding a shorter period. Care will be provided as usual during these four (4) weeks and the initial deposit received at contract signing will be applied towards these four (4) weeks whether the child is in attendance or not.

  • The Termination of Agreement Form must be completed, signed, dated and submitted as written proof of notification of termination.

COVID-19 OTTAWA PUBLIC HEALTH AND THE ONTARIO MINISTRY OF EDUCATION HEALTH REGULATIONS

  1. As per Ottawa Public Health and the Ontario Ministry of Education’s Regulations, all children, childcare provider(s) and household contacts of the childcare provider who are symptomatic or answer yes to any of the following question will be referred for testing.

  • Are you or your child exhibiting Covid-19 symptoms listed by OPH?

  • Afever (temperature of 37.8 degrees C or greater), new or worsening cough, shortness of breath, sore throat, difficulty swallowing, new olfactory or taste disorder(s), nausea, vomiting, diarrhea, abdominal pain, runny nose, or nasal congestion (in absence of underlying reason for these symptoms such as seasonal allergies, post nasal drip, etc.), clinical or radiological evidence of pneumonia, unexplained fatigue/malaise/myalgia, delirium (a serious medical condition that involves confusion, changes to memory, and odd behaviors), unexplained or increased number of falls, acute functional decline, worsening of chronic conditions, chills, headaches, croup, conjunctivitis, multisystem inflammatory vasculitis in children, unexplained tachycardia (heart rate over 100 beats per minute), including age specific tachycardia for children, decrease in blood pressure, unexplained hypoxia (even if mild i.e. O2 sat <90%), lethargy and difficulty feeding in infants (if no other diagnosis).

  • Do you or your child have symptoms compatible with Covid-19 and in whom laboratory diagnosis of Covid-19 are inconclusive?

  • Have you or your child travelled outside of Canada in the last 14 days?

  • Do you or your child live with, or provided care for (without appropriate PPE), or spent time with someone who has tested positive for COVID-19, is suspected to have COVID-19, has an inconclusive laboratory diagnosis of COVID-19, or who has symptoms that started within 14 days of travel outside of Canada?

  • Have you or your child lived in or worked in an institution, group home, or other facility known to be experiencing an outbreak of COVID-19 (e.g., long-term care, prison)?

  1. Management of Child, Childcare Providers and Household Contacts of the Childcare Provider with Covid-19 Symptoms (all children, childcare provider, and household contacts of the childcare provider who are symptomatic will be referred for testing) see procedures to follow:

1.1. Child, childcare provider and/or household contacts of childcare provider with symptoms:

  • Symptomatic child(ren) and household contacts must be immediately separated from others in supervised area until they are able to leave the home childcare. Please be aware that the first symptom of a COVID-19 infection in children can be gastrointestinal, including diarrhea.

  • Parent/guardian should be notified to come pick up the child(ren) as soon as possible.

  • The childcare provider, where possible, should maintain a distance of at least 2 meters while supervising an ill child. Appropriate PPE (mask and eye protection) should be worn by the childcare provider supervising the child. Childcare provider must properly discard PPE and perform hand hygiene after the child has left the home. If tolerated and the child is over the age of 2, the child should wear a surgical/procedure mask.

  • Environmental cleaning and disinfecting of the space in which the child was separated should be conducted immediately after child has been picked up. All items used by the sick person should also be disinfected. Anything that cannot be cleaned should be removed and stored in a sealed container for a minimum of 7 days.

  • Inform parents/guardians of other children that a child has developed a symptom and has been sent home pending testing and further assessment as needed. Ask parents to please monitor the health of their child and to notify the home childcare provider if their child develops symptoms. As long as children remain symptom-free, they can continue to attend the home childcare.

  • A childcare provider who develops symptoms during a shift should wash hands and put on a surgical/procedure face mask or 2-or-3-layer cloth mask and kept at a minimum of 2 meters from others. Family members of children should be contacted for pick-up.

  • For additional information please contact OPH’s website.

1.2. Child, childcare provider and/or household contacts of childcare provider with symptoms and referred for COVID-19 testing:

  • Child, childcare provider and/or household contacts must stay home and self-isolate while waiting for results of COVID-19 test. Please refer to the Self-isolation Instructions on OPH’s website.

  • Close contacts of the symptomatic child, childcare provider or household contacts at the home childcare over the past two days (48 hours prior to when their symptoms started) should be monitored for symptoms while results are pending. If the results are positive, OPH will provide further guidance.

1.3. Child, childcare provider and/or household contacts of childcare provider that are symptomatic and have a negative COVID-19 result:

  • Return to the home childcare may be based on usual policy and procedure (e.g., 24 hours symptom-free without fever-reducing medication, or 48 hours after resolution of vomiting and/or diarrhea).

1.4. Child, childcare provider and/or household contacts of childcare provider who have a positive COVID-19 test result:

  • The child, childcare provider and/or household contact with a positive COVID-19 test should self-isolate and not attend the home childcare. Please refer to the Self-isolation Instructions on OPH’s website.

  • Complete a thorough environmental cleaning of the entire home once all of the children are no longer in care, using appropriate PPE (eye goggles, face mask, and disposable vinyl gloves) and cleaning and disinfecting products recommended for outbreaks;

  • Ensure all garbage has been emptied and waste receptacles disinfected;

  • Where a child or home childcare provider is suspected of having or has COVID-19, home childcare providers must report this to the Ministry of Education as a serious occurrence.

1.5. Child, childcare provider and/or household contacts of childcare provider who has been identified as a close contact of a confirmed or probable COVID-19 case:

  • A child, childcare provider and/or household contact who has been identified as a close contact of a confirmed or probable COVID-19 case should self-isolate and not attend the home childcare.

  • Discontinuing self-isolation depends on whether or not they are still in contact with a confirmed or probable case of COVID-19 and will be determined by OPH.

CHILDCARE’S ILLNESS POLICY

  • OTTAWA PUBLIC HEALTH’S AND THE ONTARIO MINISTRY OF EDUCATION’S COVID-19 HEALTH REGULATION MUST BE FOLLOWED AT ALL TIME.

  • Symptoms exhibited that are not possibly Covid-19 related can be highly contagious. If the child should exhibit any of symptoms or illnesses during the daycare day, no matter its cause, parent(s) will be called and required to make immediate pick-up arrangements without exception. The child cannot returnto the daycare until 48 hours after the last symptom is resolvedor has met Ottawa Public Health and the Ontario Ministry of Educations health criteria to return

  • Although colds are unavoidable, parent(s) are asked to keep their child at home, regardless of a negative Covid-19 test, if they have excessive symptoms such as a constant runny nose, sneezing, coughing OR generally not feeling themselves.

  • The child cannot return to the daycare until 24 hours after the first dose of antibiotics.

  • Since payment is by enrolment, the daily fee is incurred when the child away to illness or time required to comply with Ottawa Public Health and the Ontario Ministry of Education’s Health Regulations.

  • If your child requires medications to reduce any symptoms such as Tylenol, Advil or homeopathic equivalent, your child must stay home.

CHILDCARE’S COVID-19 PROTOCOL

This Covid-19 Response plan serves to communicate the protocol the Eco-Conscious Childcare will use to help prevent the spread of covid-19 as well as used in the event that a child, parent, childcare provider and a childcare provider’s household contact at the home is exposed to covid-19.

  1. Only the daycare children and childcare provider and their household contacts including cleaning employees and childcare provider replacement person should enter the home during business hours.

  2. Parents/guardians of children are to be met at the door.

  3. The front red door will be the only point of entry and exit.

  4. The childcare provider will maintain daily record of anyone entering the home and will be kept on the premises.

  5. Screening is required for anyone entering the home childcare during business hours.

  6. As per Ottawa Public Health and the Ontario Ministry of Education’s regulations, screening is required when entering the Childcare. If you answer YES to any of the following questions, you may not enter the childcare and are required to comply with Ottawa Public Health and the Ministry of Education’s Management regulations on ‘Child, Childcare Providers and Household Contacts with Covid-19’ prior to returning. Payment is by enrolment and

required during the time it takes to comply with the regulations. Please see below a sample of the screening form:

Screening Number

Date

Name

Telephone

Temperature (OPH 37.8’C = Fever)

1. Do you have any of the following symptoms?

Fever (temperature of 37.8 degrees C or greater), new or worsening cough, shortness of breath, sore throat, difficulty swallowing, new olfactory or taste disorder(s), nausea, vomiting, diarrhea, abdominal pain, runny nose, or nasal congestion (in absence of underlying reason for these symptoms such as seasonal allergies, post nasal drip, etc.), clinical or radiological evidence of pneumonia, unexplained fatigue/malaise/myalgias, delirium (a serious medical condition that involves confusion, changes to memory, and odd behaviours), unexplained or increased number of falls, acute functional decline, worsening of chronic conditions, chills, headaches, croup, conjunctivitis, multisystem inflammatory vasculitis in children, unexplained tachycardia (heart rate over 100 beats per minute), including age specific tachycardia for children, decrease in blood pressure, unexplained hypoxia (even if mild i.e. O2 sat <90%), lethargy and difficulty feeding in infants (if no other diagnosis)

YES

NO

2. Do you or your child have symptoms compatible with Covid-19 and in whom laboratory diagnosis was of Covid-19 was inconclusive?

YES

NO

3. Have you or your child travelled outside Canada in the last 14 days?

YES

NO

4. Do you or your child live with, or provided care for (without appropriate PPE), or spent time with someone who has tested positive for COVID-19, is suspected to have COVID-19, has an inconclusive laboratory diagnosis of COVID-19, or who has symptoms that started within 14 days of travel outside of Canada?

YES

NO

5. Have you or your child lived in or worked in an institution, group home, or other facility known to be experiencing an outbreak of COVID-19 (e.g., long-term care, prison) ?

YES

NO

6. Has your child received any symptom reducing medications such as Advil or Tylenol or their homeopathic equivalent in the last 12 hours?

YES

NO

  1. Parents must check and report their children’s temperature daily BEFORE coming to the childcare. If the temperature is not taken at home, it must be taken outside before entering the childcare.

  2. The childcare provider and their household contact will check their own temperatures before opening the daycare.

  3. Parents are required to sign a Notice of Risk and Waiver form.

  4. Children’s personal belongings entering the daycare must be kept to a minimum. Backpacks will no longer be allowed. Spare clothing must be left at the childcare as well as a supply of diapers, wipes, diaper cream, soothers etc.

  5. This is a sunscreen free childcare. Hat and sun vests will be provided for the children and cleaned as per Ottawa Public Health and the Ontario Ministry of Education’s standards.

  6. No food can be provided by families outside except when required (baby formula, breast milk etc).

  7. Alcohol based sanitizer containing 60% alcohol will be used when hand washing is not quickly available.

  8. Enhanced cleaning practices to support infection and control as recommended by Ottawa Public Health and the Ontario Ministry of Education will be followed.

  9. As per Ottawa Public Health and the Ontario Ministry of Education guidelines, where possible the childcare provider will maintain physical distancing of at least 2 meters between children, use a blanket between the provider and child when holding, increase outdoor play to promote distancing, use visual cues to promote distancing and spread children out into different areas, particularly at meal time, nap time, changing and diapering time. We will avoid signing activities indoors, incorporate more individual activities and activities that encourages more space between children.

CONSENTS

Emergency Medical Treatment Form

I/We, hereby give my permission that in the case of an emergency, if I am not immediately available; the Caregiver’s selected physician may hospitalize and secure treatment for my child as named in this agreement. I also give my permission for my child to be transported to the Emergency Department of a hospital, with no liability on the driver’s part. Situation permitting, all efforts will be made on the Caregiver’s part to secure treatment by the child’s physician named in this agreement, obtain the driving services of an ambulance and request the child be transported to the Children Hospital of Eastern Ontario (CHEO).

Covid-19 PHO and OMOE Health Regulations, Childcare Illness Policy and Covid-19 Protocol

I/We, herby confirm that that we have read the Covid-19 PHO and OMOE Health Regulations, Childcare Illness Policy and Covid-19 Protocol outlined in this Agreement and agree with its terms.

Alternate Care

I/We, hereby give my permission for the Caregiver to provide alternate care by a person contracted by us, on occasional days or part thereof.

Transportation

I/We, herby give permission for the Caregiver to transport my child by vehicle using the appropriate car seats, and seat belts as well as give permission to take my child to outings on foot.

Prescription Drug

I/We, hereby give the Care provider permission to administer the following prescribed drug to our child.

Child’s Name:

CONSENT FOR ALTERNATE CARE AGREEMENT

The following Consent for Alternate Care Agreement is made between:

(Names of alternate care providers), Alternate Care Providers for (name of childcare owner), Owner, Eco-Conscious Childcare: Parent(s) Name(s), For the Care of (Name of child)

Agreement Details

At times and at no cost for the parent(s), I, (name of alternate care providers), Alternate Care Provider for (name of childcare owner), owner of the Eco-Conscious Childcare, may be called-in to run the Childcare in her absence due to emergencies, appointments etc.

Unless instructed otherwise, (name of owner), owner of the Eco-Conscious Childcare will advise the parent(s) when such situation arises and that my services as an Alternate Care Provider are required.

In signing this Consent for Alternate Care Agreement, the parent(s) give permission for (name of owner), owner of the Eco-Conscious Childcare, to obtain my services as an alternate care provider on occasional days or part thereof. If the parent(s) choses not to sign this agreement for alternate care, (name of owner), the owner of the Eco-Conscious Childcare, may have to ask parents to alter drop-off and pick-up time.

Notifications

  • Please notify the Alternate Childcare Provider if the child has been ill since its last day in Daycare. This includes rashes, bumps, scratches and bruises.

  • The Alternate Care Provider does not administer any non-prescription drugs (Tylenol, Advil, Cough Syrup, Homeopathic equivalent etc…) without a signed letter by a doctor or homeopath. A written permission is required in order to administer prescription drugs during the Daycare day. Please ensure that all prescription medications are in their original labeled containers.

Signatures

This Alternate Childcare Agreement is in effect the date it is signed by the Parent(s) and the Eco-Conscious Childcare Alternate Care Provider. It is an ongoing agreement and will be terminated and renewed should any changes be required. We, the undersigned have read, understand and agree to the terms and conditions specified in this Agreement.

PERSONAL INFORMATION FORM

Child

Full Name:

DOB:

*Health Card #

Expiration

Physician Name

Telephone:

Known Allergies

Other:

*Please provide a photocopy of Health Card.

Parent 1

Full Name:

Home Tel:

Address:

Work Tel:

Cell Tel:

Other:

Parent 2

Full Name:

Home Tel:

Address:

Work Tel:

Cell Tel:

Other:

Alternate 1

Full Name:

Home Tel:

Relation:

Work Tel:

Cell Tel:

Other:

Alternate 2

Full Name:

Home Tel:

Relation:

Work Tel:

Cell Tel:

Other:

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